Patricia L. Bach
The Department of Administration & Information (A&I) supports elected officials, state agencies, state employees, local governments, agency officials, professional licensing boards, libraries, state residents and other constituents. The State Library supports Wyoming’s public, academic, school, and special libraries with training, consulting, marketing, centralized purchasing, and management of a shared statewide library catalogue and databases.
Agency Background and Structure
As an enterprise and central administrative agency for the executive branch, A&I adopts business processes, rules and policies for statewide biennial budgeting, personnel management, employees’ group insurance, office leasing, vehicle fleet management, procurement, economic analysis and forecasting. The agency is organized into six divisions:
The Director’s Office
The Budget Division
Economic Analysis Division (EAD)
The Human Resources Division (HRD)
The Wyoming State Library (WSL)
General Services Division (GSD)
The Director’s Office, in addition to serving the department as a whole, provides services and information to the Governor’s Office, state agencies, elected officials, the judiciary, the legislature and the public. The office includes sections that serve the department and external agencies.
The A&I Accounting section provides accounting and billing services to the department, as well as the Governor’s Office, the Governor’s Residence, various licensing boards and the Wildlife and Natural Resources Trust. Accounting processes billings and revenues for A&I internal service operations (Central Mail postage and Motor Vehicle monthly billings).
The Professional Licensing Boards Office (PLBO) provides administrative and support services to twenty (20) licensing boards. Licensing boards are listed in the following chart, which also indicates the numbers of board members, numbers of licensees, and frequency of meetings per year.
Agency Human Resources provides human resources support and administrative services to A&I; the Governor's Office; the Governor's Residence; the Wyoming Office of Homeland Security; the State Construction Department; the Office of the State Public Defender; the Wyoming Livestock Board; the Professional Teaching Standards Board; Wyoming Hospital Miners Board; and the Wildlife and Natural Resources Trust.
The A&I Safety Office provides guidance to the A&I department in safety-related areas including training, policies and procedures, inspections, and the development of the emergency preparedness and preparation of the agency’s Continuity of Operations/Emergency Operations Plan.
The Budget Division provides budgetary assistance to the Governor’s Office, other elected officials, executive branch agencies, the judicial and legislative branches with respect to biennial and supplemental budget preparation, submission and administration. Once submitted to the Legislature, the Budget Division facilitates delivery of the budget through the legislative process with the Joint Appropriations Committee and Legislative Service Office. In addition, the Budget Division is responsible for both the preparation and administration of the Statewide Indirect Cost Allocation Plan (SWCAP) and the federal Cash Management Improvement Act.
The Economic Analysis Division manages the State Data Center and Decennial Census databases. The division forecasts the behavior of demographic and economic variables and projects and monitors state revenues, both independently and as part of the Consensus Revenue Estimating Group (CREG). Economic Analysis also generates the Wyoming Cost of Living Index and provides analysis to government agencies through published reports, presentations, and customized information. In addition to state agencies and local governments, the program serves Wyoming businesses, the federal government and citizens from other states and countries.
The Human Resources Division (HRD) performs centralized HR functions for the executive branch, including maintaining and interpreting state personnel rules. The division holds grievance hearings and oversees position control, employee selection, recruitment, performance evaluation, and training. With advice and oversight of the Wyoming State Compensation Commission, HRD sets position classification and compensation levels, including group insurance plans. HRD also acts as an internal HR consultancy for executive branch agencies and elected officials, the Legislative Service Office, the University of Wyoming, community colleges and Wyoming citizens. In addition to HRD’s statutory requirements, it produces annual workforce reports and other metrics, assists with legislative studies (i.e. efficiency study), and assists agencies with staffing, retention, and succession planning.
The Employees’ Group Insurance (EGI) section within HRD provides employee communication, rule interpretations, flexible benefit plan administration, data entry, benefit maintenance, grievances, hearings, state and federal law interpretation, and record retention.
The Wyoming State Library (WSL) supports Wyoming’s public, academic, school and special libraries with training, consulting, marketing, centralized purchasing, and management of the statewide-shared library catalog and databases. It offers state government employees reference and interlibrary loan services and access to meeting rooms for state business. The State Library facilitates access to government information. It is the official depository for all state publications and is a selective depository for federal documents. WSL provides every resident of the state with access to e-books and licensed databases, and it preserves and promotes the state’s history through the Wyoming Digital Collections. It holds fiscal responsibility for federal funds granted to enhance library services. Its mission is to promote library development, foster library cooperation, and provide reliable information to customers.
General Services Division (GSD) provides essential support services and information to all state agencies, elected officials, the judiciary, legislature, and the general public. This division includes these sections:
The Administration Section in GSD provides support services to the Governor’s Office, state agencies, elected officials, the judiciary and the legislature. The section includes The Leasing Program, which serves as the leasing agent for all state agencies, except the Department of Transportation, Game and Fish, and the University of Wyoming. The program oversees acquisition, contract initiation, processing of rental payments, billing for general fund reimbursements and resolution of space-related issues. It also includes a Space Management program that coordinates office relocations, keeps records of building floor plans and space assignments.
The Procurement Section in GSD is established through W.S. 9-2-1016, which authorizes the oversight of procurement functions for all executive branch agencies. The Section establishes rules and policies for purchasing, online bidding, contracting and inventory activities. Other duties include monitoring agencies to ensure compliance with state purchasing; development of formal bids and requests for proposal (RFPs); maintenance of an automated bid system; purchasing and contract training; and maintaining fixed and non-fixed asset records.
Surplus Property in GSD provides for the disposition of state-owned surplus property for state agencies, and the ability to broker federal surplus property for qualified state governmental agencies within Wyoming, including non-profit organizations.
Central Mail in GSD processes incoming and outgoing mail in a timely, accurate and cost effective manner. Key services provided by staff include preparation and dissemination of incoming and outgoing mail; sorting and distribution of interagency correspondence; administration of maintenance contracts for postage equipment in agency field offices statewide.
Facilities Operations in GSD provides full-spectrum custodial services and grounds maintenance for the Capitol Complex and other A&I maintained property in Cheyenne. Facilities Operations assures state employees in the Capitol Complex have safe, clean, healthy working spaces. The section provides full janitorial services for 1,878,711 interior square feet of offices, work areas, lobbies, restrooms, etc., for buildings that make up the Capitol Complex. Grounds crews maintain lawns, trees, sidewalks, parking lots and signage, as well as snow removal and set up for Complex functions.
Trades Management in GSD provides maintenance services to state facilities in the Cheyenne Capitol Complex. Services include electrical, plumbing, heating and air conditioning, carpentry, painting, locksmith, signs, modular furniture reconfiguration, office furniture repairs, and small construction/renovation services. Trades workers manage a secure card access system for buildings, and employees are on call 24/7 for critical responses for all Cheyenne facilities.
Risk Management in GSD administers the State Self Insurance Program, which provides liability, property, vehicle and aircraft insurance coverage for state agencies and police professional liability coverage for all Wyoming Peace Officers. The section manages all claims, and pursues subrogation and restitution on behalf of the state. Additionally, the section assists agencies with analyzing risk and identifying liability exposure.
The Motor Pool in GSD purchases, administers, right-sizes, and maintains the state’s fleet of 1,142 vehicles, of which approximately 90 are in the shared pool for use on an as-needed basis. Under authority established by W.S. 9-2-1016 (h)(i), the Motor Pool provides vehicles on a per trip basis and on a permanently assigned basis to state employees and state agencies for use in conducting state business. In total, state vehicles typically travel over 11 million miles per year; 1,050 vehicles are permanently assigned to other state agencies and stationed around Wyoming.